A 360 booth at a school formal or prom

A school formal or prom looks like an easy booking. The guests are dressed up,
they arrive in groups, and they want to be filmed. The booth is usually the
busiest thing in the room.

What makes it different from a wedding or a work party is not the night. It is
that some of your guests are minors, and you rarely know which ones. That one
fact changes three things about how you set up, and they are all things you
decide before you arrive.

Who is your client at a school event?

The school, or whichever committee booked you. Not the students.

That sounds obvious, and it has a practical consequence. The students are your
users, but the decisions about filming and data belong to the adults who are
responsible for them on the night. When something needs agreeing, like how
clips are shared or whether you collect anything at all, you agree it with the
school rather than with whoever is standing at the booth.

Schools often have their own rules about photography, filming and what can be
posted. Ask what they are before you quote. It is a short conversation, and it
is much easier before the event than halfway through it.

What changes when some guests are under 16?

Mostly, what you ask them for.

Logibooth's privacy policy is direct about this: the guest contact request is
not intended for children under 16, and operators are responsible for making
sure filming and any data collection at their events is appropriate and
lawful for the audience present.

At a wedding you can assume your guests are adults. At a formal you cannot, and
you will not be checking ages at the platform. So the safe setup is the one
that works whoever steps on.

We are not going to tell you what the law requires where you work, because it
differs by country and sometimes by school. The policy sets the floor for how
the app is meant to be used, and the school may set a higher one.

Which guest requests should you turn off?

The app can ask guests for three things: to follow you, to leave their contact
details, and to leave a review. At a school event, start from all of them off.

Email capture and Phone number: off. This is the contact request the policy
says is not intended for under-16s. There is no version of collecting students'
contact details at a school event that is worth the risk to you.

Social follow and Review prompt: ask the school. Neither collects personal
details, but both ask a student to do something on a platform that may have its
own age rules. Many schools would rather the booth asked for nothing, and that
is a perfectly good setup. The clip is still the thing guests remember.

Check the event itself, not just your memory. A new event starts from your
account defaults. If you normally switch contact capture on for weddings, a
school event created from those defaults may have it on too. Open the event's
guest settings and look before the night.

What should the school know about the clips?

Where they go, and how to get one taken down. Three facts worth telling them
plainly.

Sharing links are public by design. Each clip gets a long, unguessable link,
also shown as the QR code. Anyone who has that link can view and download the
clip. That is what makes collecting a clip at the booth instant. It also means
a link, once a student has shared it, can be shared again.

Anyone in a clip can ask for it to be removed. Not just the student who
collected it. A clip often has several people in it, and any of them can ask.

A parent or guardian can ask directly. The privacy policy says that if a
parent or guardian wants a child's clip removed, they can email Logibooth and
it will be deleted promptly. The operator can also take a clip down, and can
delete an event's guest data at any time.

None of this is unusual, and schools are generally reassured by it. What worries
people is not knowing, so tell them before they ask.

What is the night itself like?

Busy, and in a good way.

Students arrive in groups and stay in groups. Groups supply their own
movement, and slow motion only rewards movement, so formal clips are often the
best of your year. Keep groups to two or three per take anyway. The platform is
small and the arm is close.

The dress code works against you on the step. Long dresses and new shoes on
a raised platform. Keep a hand ready, keep the platform low if you can choose,
and never rush anyone on or off.

It will be dark by the busy part. Formals run late and the lighting drops
when the dancing starts, exactly when your queue peaks. Bring your own light.
Lighting a 360 booth explains why slow motion
needs more of it than you expect.

There are staff in the room. Introduce yourself to whoever is supervising.
If anything needs a decision on the night, they are the person to ask.

What should you agree before you quote?

What the school's own rules are on filming and posting.

That no contact details will be collected, and whether the follow and
review requests are on or off.

How clips will reach students, and that the school understands links are
public by design.

Who at the school to contact if a clip needs to come down afterwards.

Everything else about the night is the same as any big party. It is these four
conversations that make a school booking different, and having them first is
what makes a school book you again next year.